• To administer in tendering process, feasibility study, design development, preparing BQ, assist preparing tender documents, calling for tender and closing, attend site briefing (if required) and etc.;
  • Calling, arrange, and organizing Tender Evaluation Committee Meeting;
  • Secretariat to the Tender Board, finalizing tender report, minutes of meeting, arising matters, VO Approval, Approval by Circulation and etc.;
  • Prepare, vetting, verifying and conclude a Contract Document;
  • To administer and advise to all related department pertaining on contractual matters;
  • To evaluate and recommend Variation Order / Extension of Time and all matter pertaining to post-contract administration;
  • To coordinate and give inputs with external consultant appointed by PBAPP in managing Contracts;
  • To assist in project management and ISO compliance from contractual perspectives and;
  • To ensure compliance to MS ISO/IEC 270001:2007 in pre and post contract administration according to company standard procedure.


  • Degree in Quantity Surveying only (approved by BQSM or RICS and/or MQA);
  • A professional Quantity Surveyor registered with Board of Quantity Surveyor Malaysia and Royal Institution of Chartered Surveyors ;
  • Minimum fifteen (15) year’s experience in Quantity Surveying consultancy firm or Public Work Department (JKR) and/or developer and;
  • Responsible, independent, have a good leadership skills, empathy, strong analytical thinking, problem solving, result oriented and interpersonal skills in dealings with many stakeholders and parties within company and external personnel and;
  • Can abide with a tight deadline.



  • Assist in managing the operations of the department to ensure achievement of departmental objectives and Key Performance Indicators.
  • Taking minutes and issue meeting, coordinate attendance and handles all logistics for meetings. Contribute towards inter-departmental needs for the departments.
  • Draft replies and correspondence to external agencies for manager’s approval. Co-ordinate appointments and telecommunications of manager internal and external.
  • Assist the Manager in secretarial and administrative matters.
  • Assist in the compiling of data for SPAN and PAAB when needed.
  • Prepare claims for the executives of the department and approved for petty cash claims for the Departments.
  • Administration of documents in the work space / doc space.
  • Manage as administrator to ensure updates of ISO issues and other policies of the department.
  • Any other duties assigned from time to time.


  • Diploma/ Degree in Secretarial Studies or equivalent qualification (approved by MQA).
  • Minimum 3 year experience in secretarial duties.
  • Ability to organize and priorities work effectively.
  • Proficient in written and spoken English and Bahasa Malaysia
  • Proficient in Microsoft Office.
  • Mature with a pleasant personality.
  • Positive attitude, highly initiative and able to work independently with minimum supervision.
  • Ability to multi task and work under pressure in a demanding environment
  • Maintain confidentiality at all times.
  • Possess good service track record.

Interested candidates are encouraged to APPLY ONLINE together with updated particulars – full personal particulars, qualifications and experience, stating present and expected salary, contact number together with a recent photograph on or before 19 MARCH 2019.

Please note that incomplete applications will not be considered. Only shortlisted candidates will be notified.

*Positions offered is contract for one ( 1 ) year prior to the absorption into permanent posts and subject to job performance.

Online Application